What you will do

You will maintain the Club’s financial records and help the Society Committee make responsible financial decisions.

You will keep accurate records of:

• income and spending

• grants and donations

• sponsorship

• event charges

• expenses and reimbursements

• assets and liabilities

• restricted funds

• delegated financial authority

Restricted funds are money that must be used for a particular purpose set by a funder or donor.

You will also or with supplier partners:

• prepare the annual budget with the Society Committee

• monitor income and spending against the approved budget

• report the Club’s financial position regularly

• check that spending has been properly approved

• retain receipts, invoices and records of approval

• reconcile financial records against account statements

• help protect access to funds and financial systems

• prepare reports required by the Club, Open SU, funders or the Relationship Agreement

• present a financial report at the Annual General Meeting

• advise on cash flow, reserves, restricted funds and financial risk

• provide financial information for the annual operating and sustainability plans

• report missing records, financial problems or possible misuse of funds promptly

What you can decide

You may administer funds only within the Club’s approved Financial Controls and your recorded authority.

You must not:

• authorise a payment to yourself

• approve your own expenses

• take part in a financial decision where you may personally benefit

• approve spending above your authority

• make a financial commitment on behalf of Open Debate CIC without recorded CIC approval

Payments above the approved threshold must receive dual or additional approval.

The Club’s internal accounts and Open Debate CIC’s statutory accounts must remain separate and identifiable, including where Open Debate CIC holds money for the Club.

This role may suit you if you can

• maintain accurate financial records

• use spreadsheets or bookkeeping systems

• explain financial information to non-specialists

• follow approval and evidence requirements

• identify financial risks and restrictions

• challenge unclear or unauthorised spending

• handle financial information responsibly

Open SU guidance also gives the Treasurer responsibility for bookkeeping, budgeting, financial reporting, control of assets and annual accounts.